Exhibitor Information

EXHIBIT RULES AND REGULATIONS.

Vance Publishing, food360°, Responsible Dairy Symposium, Amarillo Ambassador Hotel and their authorized representatives are hereinafter referred to as "Symposium Management."

Symposium Days:
Monday, March 9, 2009
Tuesday, March 10, 2009
Wednesday, March 11, 2009

Move-in and Setup:
Monday, March 9, 2009  Noon-4pm

Move-out:
Wednesday, March 11, 2009  Noon-3pm

All exhibits must be removed by Wednesday, March 11, 2009 at 3:00pm.

Exhibitor agrees to use and occupy said space at the rental provided and for the purpose of exhibiting, subject to the conditions set forth herein, and to Symposium rules and regulations between Symposium Management and the Amarillo Ambassador Hotel, which are hereby expressly incorporated herein by reference as though set forth herein in full.

CANCELLATIONS AND REFUNDS: Except as expressly set forth in this paragraph, Symposium Management shall make no refunds of monies paid pursuant to Item 1. If an exhibitor's written notice of cancellation is received by December 31, 2008, then Symposium Management shall refund to the exhibitor an amount equal to the amount the exhibitor has already paid less a $200 cancellation fee for each table top space canceled in the Symposium. Under no circumstances will a refund be made if cancellation occurs after December 31, 2008. If the Symposium is canceled or postponed by reason of an Act of God, catastrophe, or other occurrence beyond the control of Symposium Management, exhibitor shall be refunded that portion of its payment which has been made for the Symposium.

PRODUCTS DISPLAYED: Products or services exhibited must be for use in or related to the food industry. Symposium Management reserves the right to refuse space and will act as the sole judge of applicability and fitness of exhibits.

SPACE ASSIGNMENT: All or any of the space herein above designated is subject to reassignment and rearrangement by Symposium Management for any reason.

REJECTION PERIOD: Exhibitor, upon notice of definite space assignment, has ten (10) days to reject said space in writing. The ten day rejection period shall not apply to space assigned within 30 days of the Show.

EXHIBITOR REPRESENTATION: Exhibitor agrees to appoint a duly authorized representative to have responsibility for and be in attendance at its exhibit during Symposium hours.

REASONABLE SIGHTLINE RULE: One table top display is 6 feet deep by 30 inches wide. The maximum height of 8 feet in allowed only in the rear half of the table space with a 4 foot height restriction imposed.

The rules and regulations are based on the physical characteristics of the hall, the wish to be equally fair to all exhibitors, and the safety of all concerned. Exhibitors who have special needs which require variance from these guidelines must submit a written request to the Symposium Management Office for approval at least 60 days prior to the conference.

Symposium Management reserves the right to require an exhibitor to alter the exhibit before the show or on site. Necessary changes are to be made at the exhibitor's expense and are subject to the approval of Symposium management.

MANAGEMENT LIABILITY: Neither Symposium Management nor Amarillo Ambassador Hotel, their agents or employees, shall be liable for any damage to property or loss of business to exhibitor or any person using its allocated space, or for loss by theft or other means.

INDEMNIFICATION: Exhibitor on behalf of its employees, agents, servants, customers and guests will protect, indemnify, and save harmless Symposium Management, Amarillo Ambassador Hotel, and their agents, against and from any penalty or damage imposed for any violation of any laws or ordinances occasioned, caused, or contributed to by any willful or negligent act of exhibitor, their employees, agents, or servants. Exhibitor on behalf of itself, its employees, agents, servants, customers and guests, will at all times protect, indemnify and save harmless Symposium Management, Amarillo Ambassador Hotel, and their agents, against and from any and all loss, cost, claim, liability, damage or expense arising out of or from any accident or other occurrence in connection with the use or occupation by exhibitor of said space, causing injury to any person or property whomsoever, occasioned, caused or contributed to by any willful or negligent act of exhibitor, their employees, agents, or servants. Exhibitors must maintain a liability policy at the minimum of $1 million with Symposium Management, Amarillo Ambassador Hotel and their agents listed as also insured.

DEFAULTS: If exhibitor defaults in any of its obligations under this agreement, including any rule or regulation promulgated pursuant to this agreement, Symposium Management may, without notice, terminate this agreement; retain all monies received on account of rental as liquidated damages, and remove said exhibitor, its employees, agents, or servants and all of its merchandise and personal property from space contracted for and from the Symposium Hall.

BINDING OF CONTRACT: This agreement shall not be binding until accepted by Symposium Management. Exhibitor shall not be entitled to exhibit unless the Responsible Pork Symposium space rental has been paid in full.

RETAIL SALE OF GOODS & SERVICES: Retail sales may be permitted in the hall, but it is the sole responsibility of the exhibitor to comply with Federal, State and Local Laws, Regulations and Ordinances concerning such sales, including tax and license  fees. Exhibitor agrees to hold Symposium Management, and the Amarillo Ambassador Hotel harmless with respect to such compliance.

LABOR: Exhibitors are required to observe all contracts in effect between Symposium Management, service contractors, hall and the labor organizations involved.

CARE OF BUILDING AND EQUIPMENT: Exhibitors or their agents shall not injure or deface any part of the exhibit ballroom and building, the booths, or booth contents or Symposium equipment and decor.When such damage appears, the exhibitor is liable to the owner of the property so damaged.

OTHER REGULATIONS: These rules and regulations are part of the contract for space, which becomes effective upon the acknowledgment of the receipt of the Application for Exhibitor Sponsorship and appropriate deposit. Symposium Management reserves the right to make such additional conditions, rules, and regulations as it deems necessary to ensure the success of the exhibit. All amendments that may be so made shall be equally binding on all parties affected by them, as are the original regulations.