There are a number of factors that can make or break the effectiveness of team meetings.
Kristy Pagel, regional sales manager with Diamond V, shared these do’s and don’ts at the 2013 Leading Dairy Producer Conference, hosted by Purina Animal Nutrition LLC and Land O’Lakes Inc.
• Include items in every team meeting that focus both on solving day-to-day challenges and long-range bigger picture items.
• Only include people in your meeting who have a commitment to the long-term goals and success of your business and who are actively engaged in the discussion.
• Share the agenda for the meeting ahead of time, including any performance reports that will be reviewed.
• Define who holds which role in the meeting, such as: the facilitator,note taker and timekeeper.
• Establish the start and end time for the meeting and hold to these times.
• Define action items based on the meeting discussion before adjourning;
• Don’t allow one person to have complete control over the meeting; this stifles conversation.
• Don’t allow side chatter, texting or computers to be open; this hinders “focus.”
• Don’t just talk about the challenge, develop a plan of action.
• Don’t accept tardiness or let a meeting go on and on.
• Don’t allow people in the meeting who aren’t engaged.
“Don’t forget to celebrate the champagne moments,” Pagel adds. “Look back at where you were and how far you’ve come and establish a time for celebration when goals are met.”