Team meetings are a component of every successul business. But there are a number of factors that can make or break the effectiveness of the meeting. At the 2013 Leading Dairy Producer Conference Kristy Pagel, regional sales manager with Diamond V, shared do’s and don'ts to improve the quality of meetings held.
 
Do’s

  • Include items in every team meeting that focus both on solving day-to-day challenges and long-range bigger picture items.
  • Only include people that have a commitment to the long-term goals and success of your business involved in your meeting and who are actively engaged in the discussion.
  • Share the agenda for the meeting ahead of time, including any performance reports that will be reviewed.
  • Define who holds which role in the meeting, such as: the facilitator, note taker and timekeeper.
  • Establish the start and end time for the meeting and hold to these times.
  • Define action items based on the meeting discussion before adjourning; WHO will do WHAT by WHEN.

Don’ts

  • Don’t allow one person to have complete control over the meeting; this stifles conversation.
  • Don’t allow side chatter, texting or computers to be open; this hinders “focus.”
  • Don’t just talk about the challenge, develop a plan of action.
  • Don’t accept tardiness nor for a meeting to go on and on.
  • Don’t allow people in the meeting who aren’t engaged.

And, last but not least, “Don’t forget to celebrate the champagne moments,” she says. “Look back at where you were and how far you’ve come and establish a time for celebration when goals are met.”

Source: Purina Animal Nutrition LLC, Herd Smart e-Newsletter, Feb. 27, 2013